Submit Grades to Colleague in Learn Ultra

Take advantage of the Submit Grades to Colleague Course Tool to submit Midterm grades, Final grades, and Last Attendance Dates directly from Learn Ultra to Colleague/WebAdvisor.

Table of Contents

Books & Tools
Midterm Grades Tab
Final Grades Tab
Overall Grade Calculation
Attendance Tab
Submission Confirmation
Adding Gradebook categories/columns

Additional Resources

SmartEvals Links in Learn Ultra

🚩For Blackboard Original courses, see the following:

Submit Grades to Colleague

💡

Please use S for Satisfactory and U for Unsatisfactory. Pass/Fail (P/F) grades are coded as S/U in Colleague/WebAdvisor.

🏴This information applies only to Blackboard Learn Ultra.

Books & Tools

From the Details & Actions menu inside your course, under Books & Tools, click View course & institution tools to select Submit Grades to Colleague.

💡

For any student assigned a grade of F, there must be a date of Last Attended Date for federal financial aid reporting purposes. For online course, please provide the last login date or date that the last assignment was received.

💡

You must be an Instructor of record in Colleague to submit grades through Blackboard.

💡

12/11/23 - Recent updates to the Safari are preventing LTI connections (Submit Grades to Colleague, Portfolium). The issue stems from Apple trying to prevent websites from secretly tracking browsing activity. Use a different browser (Chrome vs. Safari) or check the following from Safari: 1. Enable "prevent cross-site tracking", 2. Enable pop-ups for https://virginiawesleyan.blackboard.com/, 3. Disable "block all cookies" to allow VWU authentication to work in Safari.

Midterm Grades Tab

Enter the Midterm Grade for each student. Once you are satisfied with the grades as posted, click Submit.

💡

Do NOT hit the submit button multiple times. When the grades have processed you will see a submission confirmation.

Final Grades Tab

Enter the Final Grade for each student. Once you are satisfied with the grades as posted, click Submit.

💡

Enter a date of last attendance for any F grades in MM/DD/YYYY format. VWU must report for Federal Financial Aid the last date of attendance for any student who receives an F. Leave the final grade field BLANK for an INCOMPLETE (contact the Registrar directly to report the I grade - include student name and course information).

Overall Grade Calculation

Choose the format to calculate the overall grade for your course: Points, Weighted, Advanced
Assign point values to grade categories (such as tests or assignments) and grading items (such as a particular test)
Select how the overall grade is displayed: Points, Percentage, Letter

💡

Please make sure all grades are Posted in your Bb Gradebook or the Current Grade calculation may not be accurate.

💡

Only the letter grade you enter in the “Final Grade” column will be submitted to Colleague. Faculty can use WebAdvisor to enter grades if they're experiencing any issues with Blackboard. Please submit a service request for support.

💡

Utilize WebAdvisor for C- reports or grading with rubric.

Attendance Tab

Enter the Last Attended Date for each student. Once you are satisfied with reported date, click Submit.

Submission Confirmation

After you click Submit, look for the submission confirmation: There were # successful submissions.

💡

You can see the submitted grades on WebAdvisor within 15 minutes. Students see submitted grades once they have been verified by the Registrar.

Adding Gradebook categories/columns

You can create columns in the Learn Ultra Gradebook to allow students to view their grade before they are released by the Registrar's office in WebAdvisor.

From the Gradebook, click the gear icon to edit Gradebook settings.

Scroll down to Grade Categories to Add New Category.

Type a category name: Midterm Grade

Click the line where you want to add a column to reveal the plus sign, click to select Add Item.

Name your new column: “Midterm Grade”

Select Points, Percentage, or Letter

Select your Grade category: Midterm Grade

Type a description

Save